JOB POstings

  • 3 Jan 2018 11:28 AM | Mary Thompson (Administrator)

    The Town of Webster is seeking qualified applicants for the position of Town Accountant.  Responsibilities include maintaining Town financial records, account reconcilement, monthly closing, performing journal entries, financial reporting, ensuring compliance with applicable laws, and ensure the integrity of the financial data by instituting proper internal controls.  Bachelor’s degree in accounting, finance or related field; five years of progressively responsible experience in accounting or financial management; experience in municipal accounting; or an equivalent combination of education and experience. MUNIS experience strongly preferred. Flexible work arrangements available for qualified personnel.  Salary DOQ. Please submit letter of interest with resume to Doug Willardson, Town Administrator, 350 Main Street, Webster, MA, 01570 or e-mail:  The position will remain open until a candidate has been selected.  AA/EEO Employer.

  • 2 Jan 2018 11:12 AM | Mary Thompson (Administrator)

    Town of Ayer Job Vacancy


    Fulltime 40 hours per week/$23.59 per hour/Benefitted; Work Schedule is Regular Town Hall Hours; Position is covered under the AFSCME 93 Town Hall/Clerical Union

    Please submit letter of intent, resume and three (3) references to the Town Administrator’s Office, Ayer Town Hall, 1 Main Street, Ayer, MA  01432 by 12:00 PM Friday January 5, 2018. Submissions may be sent electronically in PDF format to

    The Town of Ayer is seeking applications from qualified candidates for the position of Assistant Accountant.

    Position Purpose:

    Performs a variety of technical, accounting, and administrative functions related to the maintenance of the Town’s financial records. Provides administrative support to the Finance Manager/Town Accountant and all other related work, as required.  Has the authority to assume the statutory power and duties of the Town Accountant in his/her absence, in accordance with MGL Chapter 41:49A.


    Works under the administrative direction of the Finance Manager/Town Accountant.

    Functions independently, referring specific problems to supervisor only where clarification

    or interpretation of department policy or procedure is required.  Regularly provides direction and guidance to town employees regarding compliance with municipal finance regulations.

    Performs highly responsible functions of a complex and technical nature, requiring significant exercise of judgment and initiative to ensure that payroll and payables transactions conform to law and to professional standards.

    Job Environment:

    Work is performed under typical office conditions; may be required to work outside normal business hours during cyclic periods.

    Operates a computer and general office equipment, such as calculator, copier, facsimile machine, typewriter, and telephone.

    Makes frequent contact concerning accounting matters with all town departments, vendors, contractors, and other relevant state agencies.

    Has access to department-related confidential information.

    Errors could result in financial losses from improper expenditures of public funds.

    Essential Functions:

    (The essential functions or duties listed below are intended only as illustrations of the various types of

    work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

    Bi-weekly Accounts Payable Warrants – reviews all invoices submitted for payment from

    departments in Town for accuracy, completeness, and legitimacy. Each invoice must be checked for the date of purchase, the amount spent and the proper account being charged, the authorized signature for the account, accuracy in recording vendor name and address, and accuracy of math.

    The Assistant verifies that proper procurement is followed for all purchases of $10,000 or more.

    The Assistant Accountant is also responsible for the data entry of certain departments’ invoices, such as the Board of Selectmen. Interacts with vendors on a regular basis to resolve discrepancies with vendor statements.  Once all invoices for a warrant are reviewed, the Assistant Accountant prepares the Payables Warrant and agrees the total of the warrant to the batch totals of the invoices. The warrant is then given to the Town Accountant for signature, and then forwarded to the Selectmen for approval (signature).

    The Assistant Accountant controls the vendors in the accounting system. The departments must forward W- 9s for new vendors. The Assistant Accountant then assigns a vendor number and enters the appropriate tax information from the W-9s. The Assistant Accountant is instrumental in preparing the annual 1099s for distribution to vendors and government agencies.

    Bi-Weekly Payroll Review – Payroll is prepared by the Benefits & Payroll Director and forwarded to the Assistant Accountant for review.  Time cards/payroll summary sheets are compared to the Preliminary Payroll Warrant for accurate transference of hours, proper accounting of leave time, accuracy of totals and proper account numbers. The Assistant Accountant tabulates the new department totals for any changes and    agrees them to the Final Payroll Warrant. The Assistant Accountant prepares the Payroll Warrant cover sheet for signature by the Accountant and Selectmen.

    Monthly Senior Van Service Report - The Assistant Accountant prepares and submits the monthly Senior Van Service Income and Expense Report to the Montachusett Regional Transit Authority (MART) for reimbursement to the Town.

    Recommended Minimum Qualifications:

    Education, Training, and Experience:

    Associates degree in Accounting or business field plus 5 years of experience, municipal experience preferred; or an equivalent combination of education and experience.

    Knowledge, Ability, and Skill:

    Ability:  Ability to use computerized accounting software.  Ability to plan and prioritize work and perform tasks to meet firm deadlines. Ability to organize clerical records. Ability to communicate effectively in oral and written form.  Ability to develop effective working relationships with town employees.

    Skill:  Office management skills.  Attention to detail and skill in performing mathematical

    calculations in an accurate, timely manner with frequent interruptions. Skill in operation of computers. Physical Requirements: Minimum physical effort generally required in performing duties under typical office conditions. Position requires the ability to operate a keyboard and standard office equipment at efficient speed. The employee is frequently required to use hands to finger, handle, or feel objects, tools, and controls and reach  with hands and arms. The employee is frequently required to sit and talk and hear. Specific vision requirements include close vision, distance vision, and the ability to adjust focus.

    (This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

  • 11 Dec 2017 3:03 PM | Mary Thompson (Administrator)

     Great Barrington (7,000 population) seeks a qualified and experienced financial administrator to provide accounting services, coordinate financial operations and address the financial affairs of the town in conformance with the provision of Mass general laws, town by laws, UMAS,GAAP and GASB regulations.  Responsible for municipal financial records and reports; expenditures; coordination of financial department operations; preparation of annual budget; financial forecasting, procurement compliance, town audit and advising the town on financial matters.  Bachelor’s degree or Master’s degree in accounting, finance or related profession and three to seven years of experience in a related position.  Experience in MUNIS software, Excel and reporting software.  Annual salary  $70s - $80s and commensurate with experience. Position includes an excellent benefit package.

    Send letter of interest, resume and application to Jennifer Tabakin, Town Manager, Town of Great Barrington, 334 Main Street, Great Barrington, MA 01230 or email  EOE 

  • 6 Dec 2017 10:17 AM | Mary Thompson (Administrator)

    The Town of Danvers is searching for a full-time (40 hrs/wk) position of Assistant Town Accountant. Under the direction of the Town Accountant, this position performs senior level accounting functions in all aspects of Accounts Payable and payroll for the Town and Schools. The position will assist the Town Accountant in maintaining the general ledger and assist the Treasurer in reconciliations of accounts payable; the position will support all Town departments. The Town is looking for a qualified candidate that has at least 3 to 5 years of responsible accounting experience, preferably in a municipal setting. Applicants should have excellent skills in Microsoft Office and experience with an accounting and payroll system, such as MUNIS. The salary for this position will be $57,000 to $73,000 depending on experience and education. For more information, visit

  • 15 Nov 2017 7:36 PM | Anonymous

    The individual will process, reconcile and post to the general ledger weekly vendor payments and payroll, process, reconcile and post to the general ledger weekly revenue batches, prepare cash controls for treasury for reconciliation to bank statements, ensure budgets are in balance and prepare controls for departments, coordinate the Town’s records retention program, maintain all Town contracts, grants and vendor W-9s, analyze and reconcile all general ledger accounts to their accounting sub-systems (in cooperation with the various departments' designee),  and assist with the preparation of public records requests and the annual financial statements. The position requires an Associates Degree or equivalent work experience in accounting or finance and proficiency in the use of Microsoft Office software programs, e.g. Excel (including Pivot Tables), Word, Access, and Microsoft Office Outlook.  Experience with accounting software modules is a must and a basic understanding of the Uniform Massachusetts Accounting System is preferred. Candidate must be detail oriented, a complex thinker, skilled problem solver, maintain deadlines and have the ability and willingness to learn new tasks as assigned.

    A full job description can be obtained by emailing

    Send resume to or Town of Abington, Town Accountants Office, 500 Gliniewicz Way, Abington, MA 02351.  EOE/AA

  • 15 Nov 2017 7:35 PM | Anonymous

    Senior Finance Clerk

    Type: Full Time 

    Salary/Pay Rate:$25.61/hr to $31.51/hr 

    Posted Date:11/08/2017


    Bachelor’s Degree including courses in accounting, finance, business, and/or computer systems with at least two years of accounting/bookkeeping/computer systems experience or an equivalent combination of education and experience. 

    Thorough knowledge of payroll, revenue and accounts payable functions with working knowledge of computer systems which process these functions, and office practices and procedures. 

    Ability to maintain detailed and extensive records and prepare reports; to prioritize and work effectively under time constraints to meet deadlines; to deal courteously, tactfully, appropriately and effectively with all other staff and any other agents or individuals interacting with the Finance Department; to self-initiate, inclusive of acquiring and maintaining knowledge in the applicable laws and regulations of Massachusetts municipal finance and in relevant computer applications. 

    Must possess demonstrated competence and skill in typing and the use of applicable computer applications (spreadsheets, data base software, power-point, word processing and the like). Skill in oral and written communication. 

    Minimal physical effort is required to perform duties under typical office conditions. Frequently required to sit, speak, hear, and may be required to lift objects weighing up to 25 pounds.

    Vision requirements include the ability to read routine and complex documents and use a computer.

    Preferred experience (not essential):

    Experience in municipal government.

    General knowledge of Massachusetts General Laws as it applies to municipal fiscal operations and of local By-laws and rules and regulations is highly desirable.

    Ability to work continuously until 7:00 pm on Wednesday every other week (compensated by early release on the following Friday).


    Responsible for accounting functions ensuring proper, efficient and effective operation of the accounts payable systems;

    Responsible for producing and maintaining financial ledgers, vouchers, warrants, spreadsheets, payroll and journals;

    Responsible for verifying the accuracy and completeness of all town department invoices, enters bills into computer systems regularly to comply with payment and report requirements;

    Processes accounts payable aspects of payroll function; verifying Town payroll vouchers, calculating changes in rates of pay and other contract changes effecting payments; Serves as back up for Payroll Coordinator.

    Establishes and maintains Accounting Department vendor and contractor files; 

    Performs administrative and accounting functions to ensure proper and professional daily administration and operations;

    Performs administrative, organizational, or support projects and other similar or related duties as required, or as situation dictates.

    Submit resume and application to:

    Miriam Johnson, Human Resources Director, via email at

    A complete job description is available upon request. 

    This opening is a vacancy in an existing position. 

  • 15 Nov 2017 7:33 PM | Anonymous

    The Town of Lexington seeks qualified applicants for the full-time position of Town Accountant in the Finance Department.  Under the general supervision of the Assistant Town Manager for Finance, this position is responsible for managing all financial and accounting policies and procedures as well as maintaining fiscal records and internal controls for the Town.  Participates in preparing the annual Town budget; maintains detailed information on all issued debt as well as all authorized and unissued debt; oversees weekly payroll and accounts payable processing and ensures that all financial reporting requirements are in accordance with state and federal rules and regulations and with Town bylaws.  Directly supervises two FTEs as well as contracted auditors.  Qualified applicants will have a Bachelor’s degree in finance, economics, accounting or a related field as well as five to seven years of increasingly responsible experience in municipal finance, including two years of administrative or supervisory responsibility, or any equivalent combination of education and experience.  

    Designation as “Certified Governmental Accountant” by the MAA&a is highly desirable.  Anticipated hiring range: $85,189-$99,653. Full salary range $85,189-$107,316.  

    A complete job description and the Town’s application form are available online at: or you may email or call 781 698-4590.  A Town application form (required), cover letter and resume must be submitted to:  Town of Lexington, Human Resources Department, 1625 Massachusetts Avenue, Lexington, MA 02420.  Position will remain open until filled


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