JOB POstings

  • 6 Apr 2021 10:21 AM | Mary Thompson (Administrator)

    Come join our dynamic team! The City of Newton is seeking qualified and experienced candidates for the position of Treasurer/Tax Collector. The purpose of this position is to plan, direct, manage and oversee the city’s treasury and collection responsibilities, specifically to bill, collect and invest all monies due to the City; provide timely disbursement of all payrolls and associated federal and state reporting requirements; disburse all payables, warrants for payment to vendors; reconcile checks and bank accounts, and issue all authorized debt; and all other related work as required and directed. This is a full-time, exempt position, hiring salary range: $125,000 - $135,000 annually plus excellent benefits and the opportunity to be a part of our team of dedicated public servants.  For more information, please visit the City of Newton website at https://cityofnewton.hyrell.com. The City of Newton is an EOE that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, veteran status or any other protected status.


  • 23 Mar 2021 8:09 PM | Mary Thompson (Administrator)

    The Town of Boxborough is seeking qualified candidates for the position of Town Accountant. The Town Accountant is a key member of the Town’s financial team responsible for the professional, administrative, and supervisory work in maintaining a complete set of accounting records of appropriations, expenditures, receipts, assessments, levies and abatements initiated by town departments, reviewing all bills, drafts, orders and payrolls to ensure accuracy, adherence to appropriate procedures and availability of funds.

    Bachelor’s degree in accounting, finance, business administration or related field, preferred. At least five years’ experience in business administration or financial management or any equivalent combination of experience and education. This five years’ experience in a municipal environment, preferred. Successful candidate should have thorough knowledge of municipal accounting principles and practices, fund accounting; comprehensive knowledge of GAAP, UMAS and GASB regulations and thorough knowledge of computer software including databases, spreadsheets and financial packages.  Specific knowledge of the legal controls, methods and procedures of municipal finance. Working knowledge of VADAR and MCPPO Certification are pluses. Salary $69,199 – $76,382 DOQE. Send cover letter and resume by April 9, 2021 to:  cmahoney@boxborough-ma.gov. AA/EOE.


  • 23 Feb 2021 9:19 PM | Mary Thompson (Administrator)

    City of New Bedford, MA

    Job Description

    Job Title:

    City Auditor

    Pay Grade:

    M-17

    Pay Range:

    $100,169 - $125,221

    JOB SUMMARY

    Plans, directs, and coordinates accounting functions for the City; serves as primary point of contact to data requests and inquiries from outside auditors; provides support to the Chief Financial Officer (CFO) in the development and implementation of the annual budget; and performs or supervises transaction audits of business processes, policies, and internal control system compliance.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job.

    ·       Under the general guidance of the CFO, develops financial policies and makes recommendations regarding management of the City’s funds and accounts structure and general ledger systems.

    ·       Provides functional supervision of City accounting systems and ensure that entries are accurate and complete, and comply with the Uniform Massachusetts Accounting System (UMAS).

    ·       Oversees annual independent audit and accuracy of the City’s Comprehensive Annual Financial Report (CAFR); recommends and implements internal control policies and amendments; troubleshoots deviations and recommend remedial action.

    ·       Prepares or supervises preparation of DOR’s Balance Sheet Review (free cash), Tax Rate Recap, Schedule A, and CP-2 reports on the Gateway platform; and provides justification for any items questioned by the DOR.

    ·       Serves as ex officio member of New Bedford Retirement Board (compensated position).

    ·       Manages the annual budget process, working closely with City staff and management to analyze individual requests and develop assessments regarding potential options.

    ·       Ensures the timely completion and accuracy of all vendor warrants and journal entries, and works with departments and other staff to ensure proper posting.

    ·       Manages the City’s centralized accounts payable program and certifies the availability of sufficient unencumbered balances to cover purchases and contracts.

    ·       Ensures accurate and timely reports regarding budget implementation and the financial status of City funds.

    ·       Directs pre-audit activities, prepares year-end reports, and assists the City’s outside auditors by obtaining and providing requested source documents.

    ·       Ensures the preparation and maintenance of records, documents and reports, and verifies accuracy and compliance with local, State and Federal requirements.

    ·       Provides advice and support to City management and policymakers, and completes other tasks as required by State law.

    ·       Assists the Office of the CFO with the development of long-range forecasts and general management of the City’s financial systems.

    ·       Manages the operations of the Auditor’s Office, provides leadership to assigned staff and maintains effective working relationships with employees, City officials and the public.

    ·       Completes other duties as assigned or established by statute or ordinance.

    ·       Performs related work as required and assigned.

    The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

    MINIMUM QUALIFICATIONS

    Education and Experience

    ·       Bachelor’s Degree in accounting, finance, business, management, public administration or a related discipline.

    ·       At least seven years of experience in accounting, finance, business, management, or public administration or a related field.

    ·       Any equivalent combination of education and experience.

    ·       Prior knowledge and experience with municipal finance in the Commonwealth of Massachusetts preferred.

    Knowledge and Skills

    ·       Knowledge of generally accepted accounting principles, Statements of the Government Accounting Standards Board, OMB Circular A-133 (Single Audit), and Uniform Massachusetts Accounting System.

    ·       Proficiency with MUNIS or an equivalent financial accounting suite of software; DLS Gateway; and Microsoft Excel and Word.

    ·       Ability to identify economic and financial trends and their effects on City government, and to develop and implement creative solutions to workflow obstacles and new business processes.

    SUPERVISORY RESPONSIBILITIES

    This position has formal supervisory responsibilities over other employees in the City Auditors’ Office.  Supervisors are responsible for signing performance reviews. This position works under the direct supervision of the Chief Financial Officer of the City of New Bedford.

    PHYSICAL DEMANDS AND WORKING CONDITIONS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods. Employees may exert up 10 pounds of force occasionally including having to lift, carry, push, pull, or otherwise move objects.

    Resumes are accepted with an employment application, which must be completed in full, in order to be considered for this position.  For required application, visit: 

    http://www.newbedford-ma.gov/personnel/employment/employment-opportunities/

    Please email the application to:  applicant@newbedford-ma.gov.  The City of New Bedford has a residency requirement.   EEO


  • 23 Feb 2021 1:13 PM | Mary Thompson (Administrator)

    Southampton

    Assistant Town Accountant

    EXAMPLES OF DUTIES: The Assistant Town Accountant is responsible for the administrative and technical work in support of the Town Accountant to manage the day to day financial operations of the Town of Southampton.  Process of all warrants for payment, budget validation, mathematical accuracy, vendor and account number accuracy and updates.  Works with vendors in need of payment inquiry, address changes, requests for 1099 purposes, or check validation.  Maintains vendor correspondence files.  Produces financial reports from the Financial Software system as requested.  Provides request account information to departments, assists departments on financial matters relating to their accounts.  Works closely with department heads and Chairs of Boards and Committees.  Record and maintain all Town Purchase Orders.  In the absence of the town accountant, is responsible for the overall operation of the Accounting Department.

    MIN. QUALIFICATIONS: A candidate for this position should have an Associate’s Degree in Accounting or Finance and a minimum of three (3) to five (5) years accounting experience in an office environment.

    HOURS: Mon. – Thurs. 9:00 am to 2:00 p.m. twenty (20) hours per week.


    LOCATION: Southampton Town Hall, 210 College Hwy., Southampton, MA 01073.

    DEADLINE FOR APPLICATIONS: Open until filled.
    COMPLETE JOB DESCRIPTION & APPLICATION ONLINE AT HTTPS://TOWNOFSOUTHAMPTON.ORG

    TO APPLY: Send cover letter, resume and job application to Edward Gibson, Town Administrator at TownAdministrator@townofsouthampton.org
    OR SUBMIT TO:
    Edward Gibson, Town Administrator
    Town of Southampton, 210 College Highway, Suite 7 Southampton, MA 01073

    Miscellaneous Information

    Town of Southampton is an EOE Employer.


  • 17 Feb 2021 12:02 PM | Mary Thompson (Administrator)

    POSITION TITLE:   Payroll Coordinator

    REPORTS TO: Director of Finance and Operations

    TERMS OF EMPLOYMENT:   12-month employment with benefits, non-union 37.5 hours per week

    EDUCATION AND EXPERIENCE:

    • Bachelor's Degree in Business Administration (concentrating in Finance, Accounting, or similar field).
    • Certified Payroll Professional (CPP) preferred.
    • Considerable experience in the Payroll field
    • A comparable amount of training and experience may be substituted for the minimum qualifications.

    QUALIFICATIONS:         

    • Effective attention to detail
    • Respond to payroll issues in a timely manner.   
    • Ability to prioritize is essential
    • Excellent written/verbal communication and organizational skills
    • Aptitude for numeric calculations and interpretations
    • 10-key by touch
    • Technology Savvy-Knowledge of financial software programs and strong Microsoft Excel
    • Accounting experience (preferred)
    • Ability to work in person and/or remote 

    ESSENTIAL JOB FUNCTIONS: The following list is intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

    1. Recordkeeping on all leave taken by all staff, assist school staff with correct accounting of time.
    2. Reconcile pay information.
    3. Make necessary payroll adjustments regarding pay, benefits, deductions, etc.
    4. Reconcile Teacher Retirement and Non-Teacher Retirement contributions
    5. Maintain a high degree of accuracy in payroll and attendance records for employees, including pay rates, transfers, promotions, taxes, insurance, dues, retirements and annuities.
    6. Assist in the preparation of reports for local, state and federal agencies.
    7. Create, edit and manage district account codes
    1. Ensure compliance with IRS, State and other legislative actions and assist auditors in finding and interpreting district information.
    2. Handle all unemployment claims, employee verifications
    3. Process all forms submitted Massachusetts Teacher Retirement System (MTRS) (i.e. retirement & disability applications).
    4. Work with data processing and Human Resources in maintaining district wide personnel systems.
    5. Receive all payroll copies of employee applications for health/life/disability insurance plans. Become knowledgeable in supporting employees to onboard or update their benefits.
    6. Assist in preparation of salary projections for budget and negotiations purposes
    7. Become knowledgeable of the Union and non-union contract provisions for faculty and staff.
    8. Such other responsibilities as may from time to time be assigned by the Director of Finance and Operations and/or Superintendent of Schools

    OTHER JOB RESPONSIBILITIES:

    1. Attend meetings and training as required.
    2. Provide accounting system training and assistance.
    3. Maintain confidentiality.
    4. Recommend new efficiency improvements.

    SALARY: Negotiable, commensurate with experience. 

    Please visit https://falmouth.tedk12.com/hire/ViewJob.aspx?JobID=1876 for more info and to apply.


  • 16 Feb 2021 12:30 PM | Mary Thompson (Administrator)

    The town of Natick is looking for a Comptroller to join its finance team.

    The successful applicant must have a strong background in accounting and public management with at least five years of progressively responsible work experience in accounting and auditing, preferably in local government, at least two years of which must have been in a supervisory or work leader capacity.

    Some of the responsibilities of the position are as follows: Responsible for the planning, organizing and directing of municipal accounting and auditing functions of the town; Supervises the accounting and payroll staff in the Comptroller’s Office; Maintains municipal books, including a general journal, general ledger, and subsidiary ledgers; prepares reports for officers and department heads regarding appropriations and expenditures; Annually prepares and furnishes to DOR a Schedule A, statement of public debt, and the Balance Sheet. A strong knowledge of GAAP, UMAS, and GASB regulations is required, and certification as a Massachusetts Municipal Accountant is preferred.

    Please see our website at www.natickma.org for a complete job description. Qualified candidates should submit a resume, cover letter, and three professional references to hr@natickma.org

    EOE


  • 11 Jan 2021 8:14 AM | Mary Thompson (Administrator)

    The Town of Phillipston, population 1,830, annual budget $4.6 million seeks a qualified part-time Town Accountant. Minimum requirements: bachelor’s degree in accounting, finance, three to five years of accounting experience preferably in a municipal setting, with two years of supervisory experience, or an equivalent combination of education and experience. Must have or obtain MMAAA Certification within three years of appointment.  Complete job description available at https://www.phillipston-ma.gov/board-of-selectmen/pages/employment-opportunities. Hiring range $20,000 to $23,000. Interested parties should send a completed application, resume, letter of interest to Kevin Flynn Chief Administrative Officer, 50 The Common, Phillipston, MA 01331 or selectman@phillipston-ma.gov. EOE. Open until filled.


  • 13 Dec 2020 5:00 PM | Mary Thompson (Administrator)

    The Town of Townsend has a vacancy for the position of Treasurer-Collector. The position is appointed by and takes policy direction from the Board of Selectmen and under day to day administrative direction of the Town Administrator.

    Position is contractual upon successful completion of negotiations. 

    Responsibilities: Perform administrative and technical work involving the collection of taxes and receivables; receipt, custody, disbursement, and borrowing of funds, and for the preparation of related reports; cash management procedures, monitoring receipts, and maintaining internal financial controls including reconciliations of all Town funds, receivables, trust funds, and grants; performs certain personnel management processes related to retirement, payroll, and benefits; and similar duties as assigned. Must be certified by the Massachusetts Collectors and Treasurers Association or obtain certification within three (3) years of appointment.

    Qualifications:  Bachelor’s degree in business administration, accounting, finance, or a related field; three (3) years of progressively responsible experience in accounting or financial management; or any equivalent combination of education and experience.

    Must be able to work closely with the Town Administrator, other finance officers, employees, and appointed and elected officials.

    Applications shall be submitted to James M. Kreidler, Jr., Town Administrator, 272 Main Street, Townsend, MA 01469 or by email selectmen@townsendma.gov.

    Applications will be accepted until such time as the position is filled. Townsend is an EOE/AA.



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