JOB POstings

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  • 10 Mar 2020 2:10 PM | Mary Thompson (Administrator)


    Town of Windsor, MA

    1. Objective and Background

    The Town of Windsor seeks sealed proposals from qualified firms or individuals to perform Town Accountant Services beginning July 1, 2020, with a contract not to exceed three years. The Town of Windsor is located in Berkshire County, with a population of approximately 880. Our annual operating budget is approximately $2M. Windsor is part of the Central Berkshire Regional School District, as such it does not have direct responsibility for accounting of a school budget. The Town actively applies for and secures grant funding for a variety of purposes.

    Questions regarding this solicitation must be made in writing only and be sent to Kim Tobin, Select Board Chair,, no later than five working days prior to the bid opening. Proposals will be received until 5pm Monday, April 6, 2019, sent to Madeline Scully, Town Clerk, 1890 Route 9, Windsor, MA 01270, at which time they will be opened and logged. All envelopes must be clearing marked, “Bid for Town Accountant Services”.

    A complete copy of the specifications can be obtained by email to or found on the Town’s website at The Town reserves the right to reject any and all proposals or waive minor omissions if it is in the best interest of the Town to do so. Late proposals will not be accepted. All proposals shall be held open to acceptance for thirty (30) days from opening.

    2. Scope of Services:

    The Town anticipates the following required services including, but is not limited to:

    • ·       Knowledge of municipal accounting principles and practices and budgetary functions.
    • ·       Complete understanding of applicable state and federal laws and their applicability to municipal finance and accounting.
    • ·       Comprehensive knowledge of the principles and practices of accounting and auditing;
    • ·       Working knowledge of municipal accounting financial packages (Softright) and Microsoft Office applications.
    • ·       Responsible for all activities and functions related to the Accounting Department;
    • ·       Oversees the maintenance of comprehensive records for town appropriations, expenditures, revenues and contracts for all town offices.
    • ·       Responsible for maintaining official accounting records and financial reports.
    • ·       Works with the Select Board and Finance Committee in providing data for financial forecasting reports and producing a variety of mandated and/or specialized financial reports.
    • ·       Oversee the Softright Package; maintains records, making adjustments and corrections as necessary; balances and posts reports generated by town departments to interface with the General Ledger System; audits bi-weekly, monthly, and annual financial reports by the line item, department and funds; generates related reports as required.
    • ·       Maintains the chart of accounts and revenue code types; works with all town departments to create special grant accounts and departmental receipt codes and source document forms.
    • ·       Works directly with the Finance Committee in the development of the annual operating and capital budgets; assists all town Boards and departments in budget preparation and management.
    • ·       Administers all aspects of accounts payable in accordance with federal and state laws and/or town bylaws.
    • ·       Establishes guidelines and procedures for the processing of bills, payrolls, and other financial materials, and developing and implementing financial control procedures.
    • ·       Generates and distributes budget analysis financial statements regularly to town departments and participates in investigation and reconciliation of irregularities in accounts of any municipal departments.
    • ·       Works with Treasurer/Collector’s personnel in reconciling cash accounts and all accounts’ receivable (real estate, personal property, motor vehicle excise tax, etc.); prepares internal reports and reports which are sent to the state.
    • ·       Professionally works with key stakeholders, including by not limited to federal and state agencies, town departments, and town committees in accounting and budgetary matters, including grants.
    • ·       All related duties as required or directed by the Select Board. 

    3. Other Requirements

    • ·       Respondents must possess Massachusetts municipal accounting experience, preferably as a certified Massachusetts Governmental Accountant designated through the MA Municipal Auditors and Accountant's Association.
    • ·       The successful respondent must uphold and adhere to with duties and responsibilities as outlined in Massachusetts General Law.
    • ·       Proficiency in municipal software systems, with preference given to applicants with Softright experience.
    • ·       One day of service per week, with timely response via email throughout week It is expected that the work hours will approximately 8-10 hours a week in a given week. Warrants are processed bi-weekly. Work in non-warrant weeks can be performed remotely.
    • ·       The quote provided should be inclusive of all costs per hour including travel if applicable.

    4.  Fees and Expenses

    The Town is committed to containing costs and wishes to understand the basis of proposed fees and expenses. Any accountant wishing to be considered may submit with its application alternative proposals to the traditional annual rate arrangement. For example, a firm may propose a fixed retainer for a specified scope of services with an hourly rate for work outside the established scope of services, or a fixed cost for a set number of hours per month. If a minimum annual contract is proposed, define what would be included in such an arrangement. Proposers should feel free to be creative in this regard so long as the proposal is workable and reasonable.

    For each similarly sized town you currently provide service to, list the contract cost, with an explanation for any substantial differences from current quote.

    5. Application Details

    • ·       Deadline for receipt is Monday, April 6, 2020 at 6pm
    • ·       Three (3) complete copies of the proposal.
    • ·       Proposals must contain the legal name of the firm or individual.
    • ·       Submittals must include the following:
    • .      Name, address and contact number of principal accountant and contact person for work.
    • .     Statement of experience and understanding of scope of work, including resumes of all personnel involved.
    • .    Evidence of sufficient prior municipal experience with preference given to those of similar size and scope to the Town of Windsor.
    • .     References and contact information from prior clients.
    • .    Monthly rate and/or any other alternate financial models.

    6. Selection

    Selection of Proposer will be based on the following:

    •          Most qualified and responsible accountant/firm best able to meet the requirements of this Request for Proposal, while providing the best cost.
    •          Firms experience and understanding of scope of work, as demonstrated in proposal.
    •          Expertise and qualifications of all personnel involved.
    •          Applicants meeting preferred qualifications will be weighted more favorably than those that do not.
    •          Prior Massachusetts municipal experience, with preference given to those of similar size and scope to the Town of Windsor.
    •          References from prior clients

  • 6 Mar 2020 11:34 AM | Mary Thompson (Administrator)

    Payroll Coordinator

    The Town of Falmouth is seeking an experienced financial professional to fill the position of

    Payroll Coordinator for the Falmouth Public Schools.

    SALARY: Negotiable

    APPLICATION: Please apply until filled to:

    Direct Posting:

  • 2 Mar 2020 12:41 PM | Mary Thompson (Administrator)

    Duties and responsibilities include but not limited to: Work directly under the Finance Director; Analyze and reconcile cash with the Treasurer/Collector and other account reconciliation, accounts payable and receivable, general ledger, monitor revenue receipts, process payroll, update payroll templates for departments, create payroll journal entries, collect W-9 information, prepare financial reports, attendance reporting for staff, invoices, vendor disputes, and other duties as assigned.

    Qualifications: Bachelor’s Degree in Accounting, Finance or Public Administration or equivalent combination of education training and experience.

    Preferred Qualifications: Municipal experience; experience with Harpers Payroll System and Infinite Visions Accounting. Applicable work experience may be substituted for educational requirement. 

    Salary: $54,500-$59,000; Interested applicants please send cover letter and resume with three professional references to: Human Resources Department, Town of Millbury, 127 Elm Street, Millbury, Massachusetts 01527 or e-mail  AA/EOE

  • 21 Feb 2020 10:04 AM | Mary Thompson (Administrator)

    The Town of Acushnet (pop. 10,303) seeks a qualified, motivated and experienced professional for the position of Town Accountant.  A residential suburb located in Bristol County, Acushnet has an operating budget of approx. $33 million.  The ideal candidate will possess a bachelor’s degree or higher in accounting, finance, or related field, plus five years of progressively responsible related public finance experience, or any equivalent combination of education and experience.  Candidates must have a thorough knowledge of UMAS, GAAP, and GASB regulations.  Experience with MUNIS is preferred.  Responsible for performing complex administrative, supervisory, and technical work to ensure the proper recording and maintenance of financial records; approving all financial payments; controlling expenditures of all town funds; auditing financial records and transactions; and performs all other related work as required.  Candidates should be highly ethical, team oriented, and able to build cooperative and collaborative relationships with all town departments and boards.  This is a 35 hour per week position with a salary range of $75,000-$90,000, commensurate with experience.  MMAAA Certification required or obtained within three years of hire.  Send letter of interest and resume to the Town Administrator, 122 Main Street, Acushnet MA 02743.  See the Town website for a complete job description and qualifications:  Open until filled, with preference given to applications received by March 13th.  EOE/AA employer.

  • 14 Feb 2020 12:09 PM | Mary Thompson (Administrator)



    SUDBURY, MA 01776



    2020-2021 SCHOOL YEAR




    School Finance and Operations Director


    Lincoln-Sudbury Regional High School is actively seeking a highly qualified professional for the position of School Finance and Operations Director to begin July 1, 2020.  This position is responsible for all aspects of school finance and operations.  Under the direct supervision of the Superintendent/Principal, the School Finance and Operations Director is responsible for all administrative and advisory work relative to the business operations of the Lincoln-Sudbury Regional School District.  The School Finance and Operations Director shall provide leadership in the areas of budget development, financial planning, accounting, human resources, building maintenance, energy management, transportation and food services.  The successful candidate for the position must have appropriate certification and three to five years of relevant experience related to service in a public school and/or a regional school district.  A Bachelor’s degree in business management, accounting or a related field is required; a Master’s degree is preferred. Experience in a regional school district or knowledge of regional school finance is desirable. Anticipated salary range $140,000 - $160,000.


    Resume and qualifications should be submitted via School Spring by March 2, 2020.


    Please note: School Spring is our preferred method of application, however, if you wish to apply by mail/email, please send the required items to:


    Lincoln-Sudbury Regional High School

    Attention: Personnel

    390 Lincoln Road

    Sudbury, MA  01776


    Lincoln-Sudbury Regional High School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. We are proud to be an Affirmative Action Equal Opportunity Employer.


  • 14 Feb 2020 11:52 AM | Mary Thompson (Administrator)

    The Town of Dedham is actively seeking a Payroll Administrator. Works under the general direction of the Town Accountant.

    Responsible for processing all payroll for town and school employees; inputs data; prepares pay vouchers; verifies payroll; processes, separates and mails checks.

    High school diploma, including courses in accounting or bookkeeping; Associate degree in a related field preferred; two years of accounting, bookkeeping, or payroll experience; experience in municipal government preferred; or an equivalent combination of education and experience. Prior Munis experience preferred.

    Annual: $52,211.38 - $64,244.70; Bi-Weekly: $2,008.13 - $2,470.95

    For more information and to apply:

  • 10 Jan 2020 12:06 PM | Mary Thompson (Administrator)

    The Town of Danvers (AAA bond rating and FY20 budget of $121m) seeks qualified applicants to join our team as the Town Accountant. This full-time, benefited position performs a variety of professional accounting duties, including but not limited to maintaining the Town’s accounting system, developing and preparing reports of all financial activity, ensuring proper fund reconciliation, maintaining contract and grant agreements, assisting in the development and maintenance of the operating and capital budget and enterprise funds, and assisting in the successful completion of a yearly audit. This position reports to the Finance Director.

    Applicants should hold a bachelor’s degree in accounting or related field, and have 5-7 years of experience in accounting, of which at least three years are in municipal accounting, and three years of progressively responsible experience in personnel management, or any equivalent combination of education and work experience.

    Additionally, this position requires excellent attention to detail, strong computer skills, including financial accounting software, and proficiency with Microsoft Excel.

    Management pay scale, $83,555 - $111,545, starting rate DOQ.  Excellent benefits package (health and dental insurance, paid time off, retirement plan, training, EAP, and more.) This is a 40 hour per week position.

    For a complete job description and qualifications, visit This position will remain open until filled, however applications received before January 31, 2020 will be given preference. To apply, please send a Town application for employment, resume, and cover letter to the Human Resources Department, Town Hall, 1 Sylvan Street, Danvers, MA 01923, or by email to The Town of Danvers is an EOE/AA employer.

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