JOB POstings

  • 20 Jun 2018 7:06 AM | Mary Thompson (Administrator)

    Job Title: Office Assistant

    Department: Town Accountant’s Office

    Supervision: Reports to Town Accountant or other designated official

    Scheduled Hours: 35 hours per week

    Union Affiliation: THEA

    Grade: 32

    Salary:$32,009 - $38,010

    ______________________________________________________________________________

    Primary Purpose:

    Under the general direction of the Town Accountant or his/her designated official, performs a variety of clerical tasks of a moderately complex nature.  Primary responsibility will focus on Accounts Payable.  The responsibilities and duties listed below are illustrations of the various types of work performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

    Essential Duties and Responsibilities:

    • ·       Provides administrative support to the department.
    • ·       Responds to telephone and in-person inquiries on varied issues.  Provides service to other departments, vendors, and the general public; explains process and procedures as necessary.
    • ·       Responsible for all aspects of the department’s accounts payable process; prepares vouchers and purchase orders, inputs invoices into the Town’s financial accounting system, processes payments.
    • ·       Researches and resolves issues to avoid duplicate, misapplied and incorrect payments; voids and reissues vendor checks; verifies and corrects work before posting to the general ledger.
    • ·       Requests and maintains W9’s; sets up new vendors, maintains vendor files and invoice files.  Ensures accurate entry of all vendor invoices, expense reports, journal entries.
    • ·       Reviews compliance of contracts, monitoring of vendor invoices for 1099 reporting; prepares reports of the operating budgets for the department.
    • ·       Serves as backup for payroll submission.
    • ·       Assists the Department Head in completing required reports and special projects by compiling and verifying the accuracy of data; prepares and provides financial data, history and/or calculations.
    • ·       Attends classes and other Town offered trainings to maintain current knowledge of required equipment and procedures.
    • ·       Performs other duties related to the primary scope of the position as required

    Knowledge, Ability and Skill:

    • ·       Excellent customer service, oral and written and interpersonal skills.  Typing and computer proficiency.
    • ·       Ability to multi-task, organize, work independently, accomplish tasks and meet deadlines despite frequent interruptions in a fast-paced environment while maintaining attention to detail.
    • ·       Able to maintain strictest degree of confidentiality.
    • ·       Computer proficiency in Microsoft business applications including Word, Excel, and Outlook is required. 
    • ·       Working knowledge of Massachusetts General Laws pertaining to Municipal Finance, town government, departmental operations and relationships with other town departments and offices.
    • ·       Thorough knowledge of office procedures, practices and terminology. Thorough knowledge of departmental operations. Familiarity with accounting principles and procedures. Knowledge of the operation of computer software applications
    • ·       Ability to communicate effectively and tactfully with staff and the public.  Ability to compose correspondence.  Ability to prioritize and complete multiple tasks at one time with frequent interruptions.  Analytical ability.  Must be able to operate a personal computer and display intermediate to advanced skill when using software programs for word processing, database, spreadsheets and other software as required by the position.  Ability to maintain and create spreadsheets and records.  Ability to use automated accounting systems.  Ability and willingness to learn job-related skills.

    Recommended Minimum Qualifications:

    Education, Training and Experience:

    High school diploma or equivalent with courses in bookkeeping and accounting, or related, Associate’s Degree preferred; minimum of three years’ experience in a municipal setting; or any equivalent combination of education, training, and experience. Must have working knowledge of MUNIS.

    • Physical Demands:
    • The employee operates standard office equipment. Minimum physical effort is required to perform most duties. The employee is required to stand, sit, speak and hear, use hands to operate equipment. Vision requirements include the ability to read documents and use a computer.
    • Please submit cover letter with resume by July 13th to: Donna Gaffey, Director of Human Resources,
    • 35 Central Street, Stoneham, MA, 02180 or emailed to dgaffey@stoneham-ma.gov
    • The Town of Stoneham is an Equal Opportunity/Affirmative Action Employer


  • 21 May 2018 3:43 PM | Mary Thompson (Administrator)

    The Town of Bourne (Population: 20,000; Budget: $75 million including two enterprise funds) seeks qualified applicants for the position of Director of Municipal Finance.  Position is responsible for coordination of all financial activities of the Town, development of financial policies and practices, maintenance of municipal accounting systems, financial forecasting, capital planning and reporting and compliance with applicable legal/contractual obligations and procurements.  The Finance Director is responsible to the Town Administrator.  The Director serves as the Town Accountant and supervises the offices of the Town Treasurer/Collector and Assessor, performing all the statutory duties of that position including the supervision of the accounting department staff.  The Director is responsible for the annual budgeting process, beginning with the forecast of municipal revenues and the formulation of guidelines with the Town Administrator for submission of budget requests, up to the timely issuance of the resulting tax bills.  The position requires attendance at evening meetings, the majority of which are during the budget season. Successful candidate should have 5 to 10 years or more years experience in Massachusetts municipal finance, preferably at the department head level; bachelors or masters (preferred) degree in finance, administration or accounting; a thorough knowledge in municipal finance (competent with UMAS) and budget management. CGA certification preferred.  Applicant must have a proven record of strong and effective staff management, sound organizational skills, and the ability to be a strong leader in a collaborative work environment.  Position requires superior writing and oral skills, the ability to manage a large number of tasks and projects simultaneously and be knowledgeable in current organization-wide and/or department specific software to complete assignments. Review of applications will begin immediately and until the position is filled.  Please send a cover letter and current resume with salary history to Thomas M. Guerino, Town Administrator 24 Perry Avenue Buzzards Bay, MA 02532. Electronic submissions by PDF only are preferred to tguerino@townofbourne.com  EOE.


  • 11 May 2018 12:25 PM | Mary Thompson (Administrator)

    The Town of Ayer (pop. 7,500) is seeking qualified candidates for the position of Treasurer/Tax Collector. The Treasurer/Tax Collector is responsible for the receipt, disbursement, investment and custody of all municipal funds (including enterprise funds), managing the town’s debt service including the issuance of bonds, the custody of tax title properties and collection of money due to the town. Serves as the town’s cash manager and is responsible for the maintenance and reconciliation of all monthly revenues, bank accounts and the Treasurer’s cashbook. The Treasurer/Tax Collector serves as a member of the town’s fiscal management team to assure compliance with federal/state law and regulation governing municipal finance and to develop and maintain appropriate levels of internal control to safeguard the financial assets of the town. Works in coordination with the Town’s Benefits and Payroll Manager. Minimum Qualifications: Associate’s degree in accounting, finance, business administration or related field; a minimum of five years experience in municipal finance; or any equivalent combination of education and experience. Knowledge of municipal procedures and related laws, excellent supervisory, communication and computer skills, MUNIS experience preferred, must be able to be bonded. Massachusetts certification as a Municipal Treasurer preferred, but not required. For full job description go to www.ayer.ma.us Salary range of $67,045 - $70,428 commensurate with education, certification(s) and experience. Qualified applicants please send a letter of intent, resume, and professional references to the Ayer Town Manager at tm@ayer.ma.us by the deadline of June 1, 2018 The Town of Ayer is an AA/EOE.


  • 2 Apr 2018 8:16 AM | Mary Thompson (Administrator)

    The City of Framingham seeks qualified candidates for the position of City Council Auditor.

    The position independently promotes ethical, efficient and effective governance for the citizens of Framingham and provides the City Council with objective analyses, appraisals, and recommendations for improvements to the city’s budgets, systems and activities.

    Qualified candidates will possess a master’s degree in Public Administration, Government, Public Policy or a related field, and 3-5 years of progressively responsible related finance experience; or any equivalent combination of education and experience.

    The hourly range for the position is $36.60 - $42.04 with a competitive benefits package. For a full position description and requirements, and to apply, follow this link: https://ess.framinghamma.gov/MSS/employmentopportunities/default.aspx

    This position will remain open until a suitable candidate is chosen. AA/EOE

     


  • 29 Mar 2018 10:23 AM | Mary Thompson (Administrator)

    The Town of Uxbridge (pop. 13,009, budget $43 million) is seeking qualified applicants for the position of Town Accountant-Budget Director.  Responsibilities include maintaining town financial records, account reconcilement, monthly closing, performing journal entries, financial reporting, ensuring compliance with applicable laws, and overseeing the annual budget process. Qualifications: Bachelor’s degree in accounting, finance or related field; five or more years of progressively responsible experience in accounting or financial management; or an equivalent combination of education and experience. Complete job description available at www.uxbridge-ma.gov. Salary DOQ.  Submit letter of interest with resume and three professional references to Human Resources, 21 South Main Street, Uxbridge, MA, 01569. Email: HR@uxbridge-ma.gov.   Applications will be accepted until the position is filled.  AA/ EOE.


  • 6 Feb 2018 4:17 PM | Mary Thompson (Administrator)

    Full-time Assistant Town Accountant. This is an exempt full-time position, working under the direction of the Town Accountant.  Performs highly responsible accounting tasks, including primary responsibility for all accounts payable, warrant preparation, resolving vendor disputes, processing/posting cash receipts, the maintenance of financial records and preparation of statutory reports, tracking and recording of fixed assets, and financial monitoring of all town meeting authorized funds, as well as federal and state grants.

    Qualifications: Bachelor's Degree in accounting or business administration or related field; five years of progressively responsible experience in professional, municipal accounting; or an equivalent combination of education and experience. Massachusetts Municipal Auditors’ and Accountants’ Association (MMAAA) Certification as a Certified Governmental Accountant within two years of employment required.  All applicants must be able to pass a criminal background/CORI check and a pre-employment physical including drug testing. 

    Preferred Qualifications: Master’s Degree in Accounting or CPA candidate preferred.  Experience with MUNIS or Tyler accounting software required. Starting Salary range: $70,743.40 -$88,342.80 with benefits; DOQ. Resumes will be accepted until position filled at: Human Resources Office, Town of Stoughton, 10 Pearl Street, Stoughton, MA 02072  AA/EOE


  • 3 Jan 2018 11:28 AM | Mary Thompson (Administrator)

    The Town of Webster is seeking qualified applicants for the position of Town Accountant.  Responsibilities include maintaining Town financial records, account reconcilement, monthly closing, performing journal entries, financial reporting, ensuring compliance with applicable laws, and ensure the integrity of the financial data by instituting proper internal controls.  Bachelor’s degree in accounting, finance or related field; five years of progressively responsible experience in accounting or financial management; experience in municipal accounting; or an equivalent combination of education and experience. MUNIS experience strongly preferred. Flexible work arrangements available for qualified personnel.  Salary DOQ. Please submit letter of interest with resume to Doug Willardson, Town Administrator, 350 Main Street, Webster, MA, 01570 or e-mail: dwillardson@webster-ma.gov.  The position will remain open until a candidate has been selected.  AA/EEO Employer.



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