JOB POstings

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  • 19 Nov 2018 7:58 AM | Mary Thompson (Administrator)

    CHIEF FINANCIAL OFFICER

    The City of Brockton seeks an experienced municipal finance professional to serve as Chief Financial Officer.  The compensation package for this position is set by city ordinance, which establishes a seven-step salary structure, with a minimum of $137,825 to a maximum of $174,752.  Residency is NOT required. Please see Profile at the Collins Center for Public Management website: www.umb.edu/cpm.  Review of resumes begins  11/26/18.


  • 16 Nov 2018 1:37 PM | Mary Thompson (Administrator)

    Treasurer-Collector 

     

    Description: The Town of Foxborough is seeking a skilled professional to provide administrative oversight of the town’s cash management program and manages collection of all monies and taxes due to the town in accordance with provisions of the Massachusetts General Law. 

      

    Duties include but are not limited to: Responsible for the custody, collection, deposit and reconciliation of receipts, posting of cash book and monthly reconciliation of bank accounts. Oversees the cash management program. Monitors cash flow to ensure timely payments and prepares analysis of cash needs. Reconciles cash and accounts receivable to the Finance Director’s General Ledger. Responsible for closing and reconciliation of all books and accounts. Prepares reports for the Town Report, including documentation pertaining to payroll and personnel and treasury accountability. Prepares the quarterly report of reconciliation of the Treasurer’s cash for the Bureau of Accounts. Prepares quarterly report of outstanding taxes.

     

    Invests funds in accordance with applicable laws. Maintains custody of stabilization funds, reserve funds, trust funds, enterprise funds, investments, and other funds. Ensures timely payment of interest and principal on maturing debt. Prepares all year-ending reports for the Department of Revenue. Arranges for short and long-term borrowing. Disburses funds for legal obligations of the town, including tax deductions, accounts payable and other authorized encumbrances.

     

    Provides assistance to all municipal employees, including town and school payroll staff, pertaining to benefits. Assists in the processing of new employee administrative documentation and ensures proper enrollment in retirement, insurance, and deferred compensation programs. Maintains group health insurance records, administers payroll and benefits processing.

     

    Provides assistance to taxpayers. Researches history of accounts, analyzes and prepares written responses for taxpayers. Supervises the processing of refunds for overpayment of real estate, personal property, excise tax payments. Supervises the administration of passport services for the town. Supervises the permitting process of the Town commuter parking lot. Takes legal action to collect overdue real estate taxes (tax title and foreclosure) and supervises the preparation of municipal lien certificates.

     

    Qualifications and Experience: Bachelor’s degree in accounting, finance, business administration or a related field. A minimum of five years of experience in municipal finance, or any equivalent combination of education and experience.

     

    Additional Requirements: A valid Driver’s License, Massachusetts certification as Treasurer and Tax Collector required, and Ability to become bonded. Excellent customer service, technology and communication skills. Ability to deal effectively and tactfully with the public. 

     

    Salary and Benefits: Full-time, 40 hour benefited position. Annual salary range $85,858 - 102,583. This is an exempt non-union position. 

     

    Application Instructions: Please apply online and submit a cover letter and resume by December 14, 2018.  

     

    Posting Date: November 14, 2018  

     

    Equal Opportunity Employer 

    The Town of Foxborough accommodates the needs of all physically challenged or disabled people by all reasonable means in accordance with the Americans with Disabilities Act. 


  • 13 Nov 2018 1:34 PM | Mary Thompson (Administrator)

    Somerville is a city that upholds progressive principles for both employees and residents alike. If you are looking for a culture that embraces innovation, empowerment, and collaborative involvement, Somerville not only embraces these talents, but encourages them. Creative, hands on collaboration with passionate dedication are at the core of the City’s workplace culture.  Challenging and fast paced, Somerville also offers a generous benefits package that embodies a strong work life balance. Not only is it a “Model City”, as termed by The Boston Globe, but it is also a model employer.

    Statement of Duties

    The Manager of Accounts Payable is responsible for oversight of the preparation, audit, and balancing of the City’s weekly vendor warrant.  Develops goals, objectives, written policies, and internal controls for the accounts payable function.

    Essential Functions:

    The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

    • ·       Perform professional accounts payable accounting and auditing work in accordance with Federal and Massachusetts General Laws and the standards and regulations of the Government Accounting Standards Board (GASB), GAAP for Governments, and the Massachusetts Department of Revenue (DOR). Work requires the application of accounting knowledge and the ability to resolve complex financial, operational, and procedural problems.
    • ·       Oversee preparation, audit and balancing of the City’s weekly vendor warrant.  Process the weekly warrant and special warrants as necessary.
    • ·       Develop, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to city, state, and industry wide standards and regulations.
    • ·       Supervise/train Auditing staff in proper accounts payable procedures, responsible for maintaining office workflow and transaction records. Ensure that accounts payable clerks review invoices for appropriate general ledger coding.
    • ·       Train staff city-wide in Auditing policies and procedures and adherence to MA general laws regarding accounts payable. Interact with department heads and clerks to instruct, guide, and assist them in all accounts payable matters.
    • ·       Responsible for oversight of the input, auditing, balancing, and generating of the City’s weekly vendor warrant.
    • ·       Audit and process for payment all accounts payable against authorized purchase orders and executed city contracts; review city contracts for compliance; ensure the integrity of all transactions; ensure that all disbursements of funds are conducted in accordance with Massachusetts General Law and city ordinances; ensure that vendor invoices are verified; ensure that vendors are paid timely and accurately.
    • ·       Responsible for running the warrant on the automated accounting system. Responsible for balancing the warrant. Balance accounts payable by fund. Reconcile accounts payable transactions to the balance sheet on a weekly basis.
    • ·       Responsible for filing and maintaining all accounts payable reports generated in the warrant process.
    • ·       Manage the City’s Procurement Card Program in conjunction with the City Treasurer.
    • ·       Prepare Daily Requisition Report for City Auditor.
    • ·       Analyze, resolve and answer complex or difficult problems presented by subordinates, departmental staff, or vendors.
    • ·       Develop and maintain record retention policy for all Auditing Department records.
    • ·       Maintain and ensure accuracy of City’s vendor file, including Federal Identification Numbers, for tax reporting.
    • ·       Issue 1099s and prepare electronic file for the I.R.S.
    • Provide outside Audit Firm with accounts payable documentation in the conduct of the Annual Audit.
    • Perform other duties as assigned by the City Auditor.

    Minimum Qualifications:                                                               

    Education and Experience

    Graduate of a four year college with Bachelor’s degree in an accounting, business, or finance related field and a minimum of five (5) years’ experience in accounts payable activities; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.  Three (3) years’ experience supervising accounts payable activities preferred.

    Knowledge, Abilities and Skill

    Knowledge: Through knowledge of the principles and practices of accounts payable activities including: accounts payable internal controls; accounts payables procedures and development of procedures; proper invoice handling; systems flow between requisitioning department, Purchasing, and Accounts Payable; payment timing; exception and rush processing; master vendor file maintenance; processing of 1099’s; and electronic data interchange. Knowledge of automated accounting software; computer operations; understanding of programming principles. Thorough knowledge of PC based spreadsheets and word processing. Working knowledge of the municipal finance laws of the Commonwealth of Massachusetts, Federal and Massachusetts General Laws and the standards and regulations of the Government Accounting Standards Board (GASB), GAAP for Governments, and the Massachusetts Department of Revenue (DOR). Work requires the application of accounting knowledge and the ability to resolve complex financial, operational, and procedural problems.

    Ability: Ability to effectively motivate and manage staff, ability to handle problems and emergencies effectively; ability to communicate clearly, both orally and in writing; ability to operate a computer; ability to maintain confidential information; Ability to develop management reports form the automated accounting software and PC based applications; able to work under pressure and be able to handle multiple tasks and prioritize work to meet critical deadlines; ability to work independently or with little supervision ability to maintain, manage, and organize records; ability to deal appropriately with a variety of City departments and employees, City officials and members of the general public.

    Skill: Strong accounts payable skills; strong supervisory skills.

    Work Environment

    The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.

    Physical and Mental Requirements

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

    Physical Skills

    Little or no physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. There may also be some occasional lifting of objects such as books, set up of events, office equipment and computer paper (up to 30 lbs.)

    Motor Skills

    Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting.

    Visual Skills

    Visual demands require constantly reading documents for general understanding and analytical purposes.

    Application Procedure: 

    Open Until Filled. Send your resume and cover letter to:

    City Hall Personnel Office
    93 Highland Avenue
    Somerville MA 02143
    Fax: 617-666-4426
    TTY: 1-866-808-4851
    Email: employment_opportunities@somervillema.gov

    City of Somerville residents are especially encouraged to apply.

    The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

    Hours: Full Time

    Salary: $91,800 per year plus benefits


  • 31 Oct 2018 11:01 AM | Mary Thompson (Administrator)

    Assistant Assessor

    Description: The Town of Foxborough is seeking a skilled professional to assist the Chief Assessor with administrative and recordkeeping duties of the Assessing Department in responding to inquiries, processing deeds, applications, excise tax and abatements.

    Duties include but are not limited to: Assists with scheduling inspections, meetings, responding inquiries, creating spread sheets and reports. Prepares real and personal property quarterly billing, using Munis. Updates Munis and Vision Database based on Assessments/Deeds. Receives extracted file for personal property from the consultant and utilizes the computer program for valuations, quality control, tax sheets, address changes, etc. Commits all real and personal properties to the Town Collector/Treasurer for the process of collecting revenue and maintains commitment books. Oversees the keeping of accurate account of all listed motor vehicle excise assessing records; processes all tax related forms required by the Department of Revenue. Provides assistance to taxpayers completing various real estate tax exemption applications i.e. elderly, widow, blind, veterans, hardship and deferral. Mails out yearly applications to include exemptions, Form of Lists, Income and Expense, Chapter Land, Charitable Organizations and creates spread sheets for all applications. Sends all form of list copies to the consultant vendor that processes values for all personal property. Monitors the Assessor’s budget, enters department expenses and keeps the Chief Assessor informed of the status of the budget. Monitors the overlay monthly payouts and credits to insure the correct balance; processes and submits all vouchers for goods and services related to the department. Processes turnover sheets involving the intake of monies from the public for items such as field cards, abutter's lists, reports and maps. Processes all town deeds that are recorded at the County Register of Deeds into the Vision Appraisal database and submits a monthly report of all sales within the town to the Chief Assessor, Town Clerk and Water Department. Maintains all warrant and commitment documentation for audit purposes; maintains correct data information into Munis daily and generates commitment and warrant documentation to be approved by the Board of Assessors.

    Qualifications and Experience: High School diploma; Associate’s degree in business desirable, Bachelor’s degree preferred; four to five years of progressively responsible office experience, or any equivalent combination of education and experience. The ability to obtain a Massachusetts Accredited Assessor (M.A.A.) designation within 2 years of hire. Must be able to perform field work that requires moderate effort to conduct data collection and inspections. Ability to organize time, multitask and to work independently to accomplish tasks. Excellent customer service, technology and communication skills. Ability to deal effectively and tactfully with the public.

    Salary and Benefits: Full-time, 35 hour benefited position. Hourly salary range $26.82 - $32.70. This position is a union position within the United Steelworkers bargaining unit.

    Application Instructions: Please apply online and submit a cover letter and resume by November 21, 2018.

    Posting Date: October 30, 2018 

    Equal Opportunity Employer

    The Town of Foxborough accommodates the needs of all physically challenged or disabled people by all reasonable means in accordance with the Americans with Disabilities Act.

    http://www.foxboroughma.gov/Pages/FoxboroughMA_HR/index


  • 19 Oct 2018 1:51 PM | Mary Thompson (Administrator)

    The Town of Winthrop is actively seek a CFO.  I you are interested, please review the posting on MMAAA and the Human Resources link on town.winthrop.ma.us. Interested candidate should submit their resumes as soon as possible to afaison@town.winthrop.ma.us and sdichiara@town.winthrop.ma.us.

  • 9 Oct 2018 1:34 PM | Mary Thompson (Administrator)

    The Town of Rockland is seeking qualified candidates for the position of Town Accountant in accordance with Massachusetts General Laws, town bylaws, the Massachusetts Department of Revenue and federal law reporting to the Town Administrator.  The Town Accountant performs a variety of complex and highly responsible duties requiring extensive judgment to ensure that all municipal transactions conform to law and sound municipal accounting practices. Responsible for development and assembly of the annual and capital budget; performs detailed work in the areas of budget and internal controls.

    Bachelor’s Degree in accounting required, master degree desirable, and minimum five to seven years general ledger experience in the accounting field, preferable local government of which at least three years were in an administrative or supervisory position; policies pertaining to the Town’s payroll, bill paying, and tracking time and attendance preferred or any equivalent combination of education and experience. 

    A full job description can be found on the Town’s website: rockland-ma.gov. Salary dependent upon qualifications and relevant experience.  Resume and letter of interest should be emailed to scallahan@rockland-ma.gov


  • 13 Aug 2018 9:11 AM | Mary Thompson (Administrator)

    The Payroll Specialist is a full time (35 hours/week) appointed position in the Accounting Department performing financial and administrative duties under the direction of the Town Accountant/Finance Director.  The position requires an independent worker to process payrolls and other related duties. 

    Starting salary is $ 856.36 per week.  Bachelor’s Degree or equivalent in related field preferred, and a minimum of  three years of bookkeeping or payroll experience; municipal experience preferred; or an equivalent combination of education and experience; skill and accuracy working with numbers and detail; strong Microsoft Office skills, particularly EXCEL.

     Submit cover letter and resume to Karen Jelloe, Finance Director, Town of Wrentham, 79 South St, Room 113, Wrentham, MA 02093


  • 24 Jul 2018 3:23 PM | Mary Thompson (Administrator)

    https://www.townsend.ma.us/sites/townsendma/files/uploads/tax_collector_treasurer_june_2018.pdf

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